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Guidance for members and officers
Types of specification
Functional specification:
This states the function or duty of the requirement such as to
provide a refuse collection service for domestic properties.
Performance specification:
This defines the performance required, e.g. a refuse collection
service capable of removing x tonnes of waste from x homes, in a
defined area.
Technical specification:
This sets out the technical and physical characteristics of how
the supplies, services or works must be provided, e.g. a refuse
collection service using x number of vehicles of x capacity and
with x staff, undertaking collections on stated days.
Pricing Schedule
The Pricing Schedule or Bill of Quantities is a form for
suppliers to complete showing their proposed prices and expenses.
It will take a variety of different forms depending on what is
being procured and how.
Negotiated Procedures
Under the public procurement regulations (EC rules), where the
negotiated procedure applies, an invitation to negotiate (ITN) may
be used instead of an invitation to tender (ITT). Care should be
taken to ensure that the negotiated procedure is only used within
the terms of the procurement regulations.