Guidance for officers and members
A typical procurement cycle
The links below depict typical procurement
processes for procurement of goods and services below £3,000.00,
£3,001.00 - £25,000 and £25,001 - OJEU Procurement thresholds:
Highlighted below are the general stages in Maidstone's
Procurement approach:
i) INVOLVED PARTIES PROCESS OR STAGE
Members, Management Team, Client.
ii) NEED
Identify a problem or task to complete. Client must
contact Procurement Manager to discuss requirements.
iii) BUSINESS CASE
To be developed and used as a justification and measure of
success.
iv) PROCUREMENT APPROACH
To be defined and risks assessed, and the use of market
sounding process.
v) SUPPLIER SELECTION & TENDERING
Restricted, negotiated or open tender. A specification must be
produced and advertised. Documentation must also be
distributed.
vi) COMPARE RESULT TO AGREED TASK
vii) EVALUATION
Evaluation of returned tenders in line with procedure agreed
during the development of the procurement approach.
viii) AWARD OF CONTRACT
Contract formation managed by the
Procurement Department in association with Legal Services.
viiii)IMPLEMENTATION OF CONTRACT
Contract implementation and day to day monitoring.
x) REGULAR REVIEW & FINAL CLOSURE
Regular reviews and final closure. Experiences will inform
identification of new need or task.